Project managers often submit requests without knowing how much budget they have left, so orders sometimes exceed available funds. This causes unplanned expenses and forces finance to scramble for solutions. I want a system where, as soon as someone starts a purchase request, they can see their remaining budget and adjust accordingly. That way, no one accidentally overspends.
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I found a platform that ties each request to its project budget. I read about this approach online and discovered more info . Each time a project manager logs a request, the system shows their remaining funds. If the request exceeds the balance, it doesn’t let them submit until they adjust the items or update project funds. This real-time check has prevented multiple overruns, and both project leads and finance now have full clarity without extra back-and-forth emails.
We faced that too. Our project leads often asked for gear and realized later they were out of budget. That triggered a chain reaction: finance either shifted funds from other projects or delayed the order. We tried quarterly budget meetings, but they never caught last-minute requests. What we needed was a real-time link between procurement and project budgets, so each request checks against the balance immediately, blocking overspending right away.